Medical Record Requests By Attorneys Concerning the provision of medical records in the custody of a health-care facility. Pages 21 - 100: $ 0.83 per page Fees for records outside of the abstract are outlined below. Electronic Records: $27.46 plus $0.63 per page, or $120.32 total, whichever is less, for copies provided electronically. A provider may charge for the reasonable cost of all duplications of medical records which cannot routinely be copied or duplicated on a standard photocopy machine. If requested, the provider shall include an affidavit certifying that the records, images, or billing statement produced are true and accurate copies of the originals for an additional fee not to exceed ten dollars. Max Fee : $50.00 per admission (excluding postage/handling and retrieval charges), Paper Records: patient's authorized representative) a fee for copying medical records. 13:35-6.5, Pages 1 - 15: $30.00 flat fee The non-refundable fee of $315 may be paid by credit card (complete credit card authorization . Search Fee: $30.00 flat fee (first 150 pages) Paper Format: A reasonable fee for providing the requested records in paper format shall be a charge of no more than $25.00 for the first 20 pages and $0.50 per page for every copy thereafter. CITE: New Hampshire Revised Statutes Annoted Index | nhrsa.org, Hospitals (Attorneys representing patients, Insurance, Subpoenas): .305 Subpoena of records -- Certification of copies -- Personal delivery. Traditionally, state law governed the amount providers could charge for a medical record copy fee. Pages 50+ : $0.36 per page X-rays and other media : Actual cost of reproduction Pages 1+ (electronic records): $0.20 per page Weve served as a valuable asset to insurance and law firms since 2014 by quickly retrieving medical records at the cost dictated by each state. Pages 1 10 : $1.32 per page 22 Tex. Pages 31+: $0.94/page, Search Fee: $20.00 735 ILCS 5/8-2005, Search Fee: $20.00 flat fee (first 10 pages) A fee of $5 or no more than $0.50 per page, whichever is greater. A fee of up to $1 may be charged for each year of records requested. Pages 21 100 : $ 0.83 per page Postage : Actual cost of mailing, Hospital Records: Reasonable fees. 75% of paper per page fee = $0.57/page Copies of filmed records such as radiograms, x-rays, and sonograms shall be copied at a reasonable cost. Pages 500+: Flat Fee of $25.00 ($50.00 total), Pages 1+: $0.50 per page, Search Fee: $20.00 2322B(m), health care providers and medical records companies were no longer allowed to charge the fees authorized by state law for those medical records requested by the patient to be provided to third parties such as attorneys. Search Fee: $49.26(includes pages 1 - 10) We email you the invoice, and you also can review it in your user account by logging in to the portal. Pages 1 - 40: $0.53/page X-rays and other media : Reasonable fees may be charged, Charges are based on which is greater: Pages 26 50 : $0.71 per page Storage Fee : A reasonable fee may be charged if records are stored off-site. Wis WC 102.13(2)(b), Title 35, Chapter 2, Article 6, Section 35-2-611(b) Pages 351+ : $0.25 per page, Electronic Records The District of Columbia Health Occupations Revision Act of 1985, March 25, 1986 (D.C. Law 6-99; D.C. Official Code 3-1201.01 et seq. $21.16 for locating a patient's records, per request, $0.32 cents per page for each additional page. A. Pages 401+: $0.44per page, 4612.2 Standard of Conduct, Search Fee: $1.00 (Per year per request) You can log in at any time to check the status of your documents and when they are ready, you can download them. If requested, the health care provider shall provide the requestor, at no extra charge, a certification page setting forth the completeness of the X-rays and other imaging media on file. Reasonable costs incurred by a health care provider in making copies of medical records shall be borne by the requesting person. Senior Admissions and Records Assistant . Pages 26 - 350: $0.50 per page What are reasonable fees for medical records? Search Fee: $10.00 Pages 51 - 100: $0.59per page Pages 21 50 : $0.63 per page A licensed physician may charge a reasonable fee for duplicating records and the fee may be required prior to providing the records in non-emergency situations. Pages 51+ : $0.27 per page The federal HIPAA regulations do not allow a charge for a preparation fee for records provided directly to the patient. Pages 51+: $0.35 per page $0.50 per page for pages 61 and above. $0.50. Pages 1+ : $1.00 per page Charges A. 39.304 Photographs, medical examinations, X rays, and medical treatment of abused, abandoned, or neglected child.. $15 flat fee for first 30 pagesor $0.50 per page Paper Records50 Pages: $0.75/page51+ Pages: $0.50/page, Electronic RecordsCopy Fee: $0.10/pageX-rays/Other Media: Reasonable costs, but not exceed $25.00Max Fee: $25.00Rush Fee: $20.00 (for requests completed and delivered within 48 hours), Paper Records$0.73 per page for the first 30 pages$0.56 per page for all pages following the first 30 pagesClerical fee not to exceed $28.37Max fee for electronic records: $227.00 per admissionPlus actual postage and applicable sales taxX-rays: The cost of materials and supplies used to duplicate the X-ray and the labor and overhead costs associated with the duplicationIf no records are found, a $25.00 maximum clerical fee may be charged.SC Code 44-7-325 (Adjusted based on CPI as of July 31, 2021), Electronic Records$0.73 per page for the first 30 pages$0.56 per page for all pages following the first 30 pagesClerical fee not to exceed $28.37Max fee for electronic records: $170.26 (regardless of number of admissions)Plus actual postage and applicable sales taxX-rays: The cost of materials and supplies used to duplicate the X-ray and the labor and overhead costs associated with the duplicationIf no records are found, a $25.00 maximum clerical fee may be charged.SC Code 44-7-325 (Adjusted based on CPI as of July 31, 2021), Copy Fee: Actual reproduction and mailing expense, Clinic Records5 Pages: $20.00 flat fee6+ Pages: $0.50/pagePostage: Actual mailing expense, Hospital Records5 Pages: $18.00 flat fee6+ Pages: $0.85/page51+ Pages: $0.60/pagePostage: Actual mailing expense. $31.02 The new maximum fees for copying will be $28.57 plus $0.66 per page for the cost of labor and supplies for copies provided in paper form and $26.75 for additional costs if records are maintained off-site. Pages 21 - 60: $0.90 per page X-rays : $10 Search Fee + the actual per page cost of reproduction, Workers Comp: Source MA Gen L Ch 111 70 (adjusted based on CPI in 2021). For the annual period of October 31, 2021, through October 31, 2022, the Consumer Price Index was 7.7%. SC Code 44-7-325 (Adjusted based on CPI in 2021), A fee of $18.00, which shall include the first 5 pages of the medical record, A fee for certifying medical records, not to exceed $20.00 for each record certified, Fee shall not exceed $20.00 for medical records 5 pages or less in length, $0.50 per page for each page copied after the first 5 pages, No medical provider shall charge more than ten dollars ($10.00) for the first twenty (20) pages or less, and, twenty-five cents (25) per page for each page after the first twenty (20) pages, Source: Tenn Code 50-6-204 (a)(1)(B) (2019). Also, several states provide different fees for workers compensation cases or waive fees for furnishing a record if the record is requested for the purpose of supporting a claim or appeal under any provision of the Social Security Act or any federal or state financial needs-based benefit program. Note: For electronic records, retrieved from a scanning, digital imaging, electronic information or other digital format in a electronic document, a charge of 50% of the per page charge for paper copies listed above. The exclusive charge for copies of patient records may include sales tax and actual postage, and, except for nonpaper records that are subject to a charge not to exceed $2, may not exceed $1 per page. Below are each states current copy fees. Completion and transmission of any statutorily required report, form or document by a physician/health care provider: $30.00. Evidence Fee: $15.00 Search Fee : $10.00 Flat Fee Pages 1 - 10: $16.00 Max Fee : $250.00 per request, Electronic Records BE IT ENACTED BY THE COUNCIL OF THE DISTRICT OF COLUMBIA, That this act may be cited as the "Personal Medical Record Fee Amendment Act of 2022". We've served as a valuable asset to insurance and law firms since 2014 by quickly retrieving medical records at the cost dictated by each state. $25.00 per X-ray series or study or other imaging study and a fee for search and handling, which shall not exceed $10.00. Search Fee: $20.00 Pages 11 -50: $0.50 per page Annotated Code of Maryland Health-General Article Title 4. Pages 101+ : $0.66 per page Or, 1542 Kingsley Avenue Suite 143 Orange Park, FL 32073, MI Comp Law 333.26269 (adjusted based on CPI in 2022). Pages 21 - 30: $1.00 per page Max Fee : $100.00 per request, X-rays: Pages 1+: $1.64/page The charge for the copies or the report may not exceed $5 for the first page and 45 for each additional page, up to a maximum of $250 for the entire treatment record or medical report. $15.00. X-rays: $9.50 per copy, Search Fee : $28.44 Pages 26+ : $0.25 The limits also apply to both electronic and paper copies. The following charges include an administration fee, retrieval fee, and postage expense. X-rays: $10 Search Fee + the actual per-page cost of reproduction, Fee may include sales tax and actual postage. Search Fee: $20.00 Does your service integrate with any case management systems? Pages 51+: $0.50per page, Search Fee: Orthotics and Complete medical records must be retained 2 years after the age of majority (i.e., until Florida 5 years from the last 2022 Family-medical.net. $10 flat fee (for all other healthcare providers) + reasonable production costs, Workers Comp The physician responding to a request for such information to be provided in electronic format shall be entitled to receive a reasonable, cost-based fee for providing the requested information in electronic format. Certification (if request is NOT patient or patients personal representative) : $8.69 per request, Paper: A copying fee, not to exceed one dollar ($1) per page, may be charged by the health care provider for furnishing a second copy of the patient's medical record upon request either by the patient or the patient's attorney or the patient's authorized representative. Actual costs may not include a retrieval fee or the costs of new technology, maintenance of the electronic record system, data access or storage infrastructure. $0.75. Pages 1 100 : $0.50 per page A reasonable fee may be charged reflecting the actual cost to produce records. Pages 1 25 : $1.07 per page Fee for non-paper records not to exceed $2.00 per page, Fee for paper records may not exceed $1.00 per page. Search Fee: $18.00 (includes pages 1 - 5) Pages 1+: $1.00 per page Payment for copies of medical records that are part of a workers . Search Fee: $27.46 Max Fee : $200.00 per admission, Clinic (Attorneys representing patients, Insurance, Subpoenas): Search Fee: $25.34 Session: 2022 Regular Session Subject: Courts & Judicial Bill Summary Under current law, attorneys are not subject to the reasonable fee guidelines when requesting medical records on behalf of a client. Health care providers and health care facilities shall upon demand furnish an injured employee or his attorney a copy of his office chart, records and reports. Pages 61+ : $0.50 per page Allowable fees are governed by state and federal laws and are subject to change. Pages 26 350 : $0.50 per page $15 flat fee for first 30 pagesor $0.50 per page Pages 31+ : $0.50 per page If a treatment record or medical report exists in a digital or electronic format, the health care practitioner shall provide an . Delaware Administrative Code, Title 24: Chapter 1700, Section 29, Worker's Comp: Maximum allowable fee. Pages 21 60 : $0.90 per page Search Fee : $10.00 $1.00 per page for pages 11-20. (a) A provider or medical records company that receives a request for a copy of a patient's medical record shall charge not more than the following: (1) One dollar ($1) per page for the first ten (10) pages. X-rays and other media : Actual cost of reproduction State-by-State Guide of Medical Record Copying Fees. Actual cost of any required postage may also be charged. 19 Del.C. The individual also has a choice to direct the health care provider to transmit electronically a copy of the health record directly to an entity or person designated by the individual, provided that any such choice is clear, conspicuous, and specific. Certification Fee : $9.70, Workers Comp: Pages 101+: $0.50 per page 6CCR 1011-1 Chapter 2 Part 5.2.3.4, Pages 1 - 10: $2.00 per page For St. Paul-Ramsey County Department of Public Health (555 Cedar Street, St. Paul) call (651) 266-1323. Pages 1 - 30: $1.24/page X-rays and other media: Reasonable fees may be charged, Title XXX Occupations and Professions Chapter 332-I Medical Records Pages 1 25 : $30 Flat Fee X-rays :$22.19 + $11.07 per image MAX FEE : $200.00, Clinic Records: Get the latest news about the health care industry straight to your inbox! The cost limits above do not apply to x-rays. 50% of the per-page charge for paper copies: to annually determine the maximum allowable fees for copies of patient records. Pages 26+ : $0.25 per page, Search Fee : $20.06 Rush Fee : Additional $10 if request is completed / sent within two days, Workers Comp: MAX FEE : $150.00 per request, Paper Records: Storage Fee : $23.88 (Additional fee if records are retrieved from an off-site location), Electronic Records: A health care facility or health care practitioner shall provide without charge one complete copy of a patient's records if the records are being requested by the patient or a person, entity, attorney, registered representative, or organization presenting a valid authorization for the release of records signed by the patient or the patient's Max Fee : $111.03 (For electronic records, you must charge a flat $111.79 fee, if the total cost of record copies exceeds the per page fee listed above. The provider or the medical records company may collect a labor fee not to exceed $20.00. First Request : Free Pages 11 50 : $0.50 per page A maximum allowable . . Search Fee : $10.00 8:43G-15.3, NOTE: A patient, as defined by this rule, shall not be charged the initial fee for the patients own medical record. Pursuant to 42 U.S.C. If the patient has agreed to receive a summary or explanation of his or her protected health information, the covered entity may also charge a fee for preparation of the summary or explanation. (2) Additional charges: a. Pages 1 20 : $1.25 per page 395.3025 Patient and personnel records; copies; examination.. Electronic Records: Pages 61 - 400: $.81 per page 2022 Copy Fees The hospital may charge a reasonable fee, not to exceed the hospital's actual cost. Nationwide rates for record search, storage, and copying. Pages 101+ : $0.25 per page The Department of Health and Environmental Control (DHEC) is responsible for calculating an annual adjustment to the fee charged for the search and duplication of medical records in accordance with S.C.Code 44-7-325 and 44-115-80. 146.83 (3f)(c)2, Worker's Comp All Rights Reserved. Max Fee: $150.00, Paper Records: Pages 1+: $0.30 per page If the provider personally edits confidential information from the record, as required by statute, the provider can charge the usual fee for a basic office visit. The person requesting copies of records shall reimburse the facility or healthcare practitioner for all reasonable expenses, including the costs of independent copy service companies, incurred in connection with such copying not to exceed a handling charge for processing the request, and the actual postage or shipping charge, if any, plus copy charges. Position Number: CM-157-2022 Department: Fiscal Services Job Category: Time (Percent Time): Term (months/year): Current Work Schedule (days, hours): Monday-Thursday, 7:30am-5:00pm/Friday, 7:30am-11:00am Salary Range: A-69 Salary: A-69Steps 1 - 6: $4,386 - $5,598 monthly Shift Differential: Shift differential eligibility based on the current collective bargaining agreement. Pages 1 20 : $1.25 per page Medical record copying fees by state Nationwide rates for record search, storage, and copying You can rely on RRS to retrieve records from all 50 US states. $0.10 per page for standard reproduction of documents of a size 81/2 x 14 inches or less $0.20 per page for copying of documents from microfilm, Actual costs for the reproduction of oversize documents or the reproduction of documents requiring special processing which are made in response to an authorization, Reasonable clerical costs incurred in locating and making the records available to be billed at the maximum rate of $16.00 per hour per person, computed on the basis of $4.00 per quarter hour or fraction thereof, Actual costs, if any, charged to the witness by a third person for the retrieval and return of records held by that third person, $1.50 per page if the medical records are stored on microfilm, Actual reproduction costs for each copy of a radiograph, $10.00 for certification of the medical records, Actual postage and electronic media costs. The provider or medical records company may charge the actual costs of mailing the medical record. Sec. Medical Records Access Act Inside MDHHS Legal Medical Records Access Act 2022 Medical Records Access Act Fees PLEASE NOTE : The Department's only involvement with the Medical Records Access Act (MRAA) is to set the rate health care providers may charge for copies of records under the MRAA. Max Fee: $150.00, Microfilm and other media: Postage : Actual cost of mailing, Search Fee: $23.04 The Department of Health and Human Services has stated that the labor costs may not include costs associated with searching for and retrieving the requested information. Pages 26+: $0.25 per page, Pages 151+ : $0.20 per page Pages 31+ : $0.88 per page, Search Fee : $20.00 Pages 101+ $0.35per page Title 2: Section 17, Pages 1 - 25: $0.75 per page Many covered entities simply charge the maximum amount that state law allows for medical record copies. No more than $1 per page for medical records in paper, electronic format, $1.50 per image for records on microfilm/microfiche, Source: N.J. S2253; NJAC 8:43G-15.3 (d); NJ Stat 26:2H-5n, A reasonable charge is not more than $30.00 for the first 15 pages. Flat Fee Pages 11-50: $12.00 ($28.00 total) Pages 1+ : $0.30/pg up to $200 (requires EMR) Postage, to include packaging and delivery cost. Pages 1 - 30: $0.80/page http://alisondb.legislature.state.al.us/alison/CodeOfAlabama/1975/12-21-6.1.htm, http://www.akleg.gov/basis/statutes.asp#18.23.005, http://www.armedicalboard.org/Professionals/pdf/Act767.pdf, https://leginfo.legislature.ca.gov/faces/codes_displaySection.xhtml?lawCode=EVID§ionNum=1158, https://codes.findlaw.com/co/title-25-health/co-rev-st-sect-25-1-801.html, https://www.cga.ct.gov/current/pub/chap_369.htm#sec_20-7c, https://dpr.delaware.gov/boards/medicalpractice/record_fees/, https://regulations.delaware.gov/AdminCode/title19/1000/1300/1340/1341.shtml, http://www.flsenate.gov/laws/statutes/2011/395.3025, https://www.flrules.org/gateway/RuleNo.asp?title=WORKERS%27%27%20COMPENSATION%20MEDICAL%20REIMBURSEMENT%20AND%20UTILIZATION%20REVIEW&ID=69L-7.601, https://dch.georgia.gov/medical-records-retrieval-rates, https://sbwc.georgia.gov/document/publication/medical-record-charges-7/download, https://www.capitol.hawaii.gov/hrscurrent/Vol13_Ch0601-0676/HRS0622/HRS_0622-0057.htm, https://illinoiscomptroller.gov/agencies/resource-library/statutorily-required/copying-fees-adjustments/, http://iac.iga.in.gov/iac//xml/old-ir/Vol29/02Nov/02F760050026.PDF, https://www.legis.iowa.gov/docs/iac/rule/07-06-2016.876.8.9.pdf, https://www.legis.iowa.gov/docs/code/622.10.pdf, https://www.legis.iowa.gov/docs/iac/rule/07-15-2009.876.8.9.pdf, https://www.kmsonline.org/resources/practice-operations/medical-records/160-allowable-charges-for-copying-records, https://www.dol.ks.gov/documents/20121/101805/2019-schedule-of-medical-fees.pdf/5a17b3d2-4e3b-56f2-d9e1-7dbe8e75912a?t=1614320837097, https://apps.legislature.ky.gov/law/statutes/statute.aspx?id=18145, https://apps.legislature.ky.gov/law/kar/803/025/160.pdf, https://legis.la.gov/Legis/law.aspx?d=964709, https://www.mainelegislature.org/legis/Statutes/22/title22sec1711-A.html, https://health.maryland.gov/mbpme/Documents/medchi21.pdf, https://www.mahima.org/ma-medical-record-copy-fees, https://www.michigan.gov/documents/mdhhs/Medical_Records_Access_Act_Fees_749820_7.pdf, https://www.health.state.mn.us/facilities/notices/docs/maxcharge.pdf, https://www.revisor.mn.gov/rules/5219.0300/, https://law.justia.com/codes/mississippi/2015/title-11/chapter-1/section-11-1-52, https://leg.mt.gov/bills/mca/50/16/50-16-540.htm, https://nebraskalegislature.gov/laws/statutes.php?statute=71-8404, https://www.leg.state.nv.us/NRS/NRS-629.html#NRS629Sec061, http://www.gencourt.state.nh.us/rsa/html/xxx/332-I/332-I-1.htm, https://www.nmmb.state.nm.us/docs/rules/NMAC16.10.17_MedicalRecords.pdf, https://www.nysenate.gov/legislation/laws/PBH/17, https://www.ncleg.net/EnactedLegislation/Statutes/HTML/BySection/Chapter_90/GS_90-411.html, https://www.legis.nd.gov/cencode/t23c12.pdf#nameddest=23-12-14, https://www.oscn.net/applications/oscn/DeliverDocument.asp?CiteID=439160, https://www.health.pa.gov/topics/Administrative/Pages/Medical-Record-Fees.aspx, http://webserver.rilin.state.ri.us/Statutes/TITLE23/23-1/23-1-48.HTM, https://scdhec.gov/sites/default/files/media/document/Annual-Adjustment-to-the-Fee-for-Search-and-Duplication-of-a-Medical-Record-2022.pdf, https://sdlegislature.gov/Statutes/Codified_Laws/DisplayStatute.aspx?Type=Statute&Statute=36-2-16, https://law.justia.com/codes/tennessee/2018/title-68/health/chapter-11/part-3/section-68-11-304/, https://law.justia.com/codes/tennessee/2018/title-63/chapter-2/section-63-2-102/, https://law.justia.com/codes/tennessee/2019/title-50/chapter-6/part-2/section-50-6-204-d-1/, https://www.hhs.texas.gov/sites/default/files/documents/doing-business-with-hhs/provider-portal/facilities-regulation/hospitals/hospital-medical-record-fees-10252021.pdf, https://texreg.sos.state.tx.us/public/readtac$ext.TacPage?sl=R&app=9&p_dir=&p_rloc=&p_tloc=&p_ploc=&pg=1&p_tac=&ti=22&pt=9&ch=165&rl=2, https://le.utah.gov/xcode/Title78B/Chapter5/78B-5-S618.html, https://legislature.vermont.gov/statutes/section/18/221/09419, https://law.lis.virginia.gov/vacode/8.01-413/, https://apps.leg.wa.gov/wac/default.aspx?cite=246-08-400, http://www.wvlegislature.gov/Bill_Status/bills_text.cfm?billdoc=sb578%20enr.htm&yr=2017&sesstype=RS&i=578, https://www.dhs.wisconsin.gov/wisact146/medical-records-fee.pdf, https://law.justia.com/codes/wyoming/2013/title-35/chapter-2/article-6/section-35-2-611, $1.00 for each page of the first 25 pages, $0.50 for each page in excess of 25 pages, Actual costs of mailing the medical records, Actual cost of reproducing X-rays and other special medical records.