I am sorry, but I couldnt follow your words.? Thank you for sending me information about (product/service). Site design / logo 2023 Stack Exchange Inc; user contributions licensed under CC BY-SA. No matter where you are, maybe at home, the office, or somewhere else, you need to respond to questions. Try to use them in real life and master them. Sometimes we need clarification when we want to get a better handle on where others are coming from. Other opinions. Another way to ask for clarification is to let the other person know that you didn't understand them. When it comes to the proper time to ask a question, many presenters or lecturers will ask questions periodically during their presentations or at the end of the presentation. To clarify, the key is to keep things simple, provide all details you need, and remember you're dealing with a real person. Read on below the template to learn why each section is important, and for additional tips and useful information so you can make sure that your email comes across well. Would you mind saying what type of permission, written or verbal, you need? Depending on the circumstances, it may be necessary to respectfully inform the other party that their understanding of the situation is incorrect, or to seek clarification for oneself. 2. Keep subject lines short, sweet, and simple like these: We'll assume you've already got a relationship with the email recipient, so you don't need to introduce yourself (unless you want to). Here are a few examples of the types of sentences that you could use to ask for clarification politely at work: These types of clarification questions will help ensure that everyone has the same understanding of the situation. Lindsay Lapaquette, M.Sc. Could/Would you please put it differently so that it becomes easy for me to understand? The clarification email format should be no surprise if you're already used to writing professional messages. If students have never learned how to politely ask for clarification, youll need to teach them courteous English expressions and when to use them. Why dont people respond? Phrases to Use to Confirm Information - ThoughtCo Leadership communication skills to elevate team performance. Asking for clarification or something else is fast using artificial intelligence. Be polite while asking. It only takes a minute to sign up. If I don't hear from you by (date/time), I'll give you a call. Thank you! Depending on the circumstances, it may be necessary to respectfully inform the other party that their understanding of the situation is incorrect, or to seek clarification for Contacting researchers for clarification is good practice. And that's how to end an email asking for clarification. Using this formal speech helps to indicate that you are sincere in your desire to understand what the speaker is saying, which is the basis for asking for clarification. Have you just said you will go to Coxs Bazar next week? Please find re-attached for your convenience. How to Ask for Clarification (meaning to say it in another way) is appropriate. If your doctor gives you any instructions, you must follow them. So, do you really think this will be a profitable deal? WebScore: 4.2/5 (13 votes) . Thanks for sending over your directions for implementing the new website copy. WebPolite Speech Requesting Clarification Postscript. WebSample Email Asking Clarification From Client This is likewise one of the factors by obtaining the soft documents of this Sample Email Asking Clarification From how to ask for clarification politely collaborative solutions web here are a However, if the instruction is unclear, you may need to ask for clarification so you can take medicine properly. Using indicator constraint with two variables. There are times when we ask for suggestions from the people surrounding us. See if the information makes sense to someone else. Saying something like Thats just stupid! or How can you say that? makes it seem that the presenter has no idea what she or he is talking about. The difference between these two phrases is only in how they are grammatically structured, with clarify being a verb and clarification being a noun. We encounter numerous questionsin our everyday life. Sometimes, you need to use a firm tone to let everyone know whos in charge and whats going on, and the phrase let me make this clear does just that. to politely respond to unclear email response Very often, a presenter will use this period to summarize whatever information has been presented, particularly if a question seeks clarification of a specific topic, so asking a clarification question will help to guide the lecturers attempt to explain what was presented. How to interrupt politely in a meeting - Pumble Every day, we get engaged in conversations for different purposes. How to follow the signal when reading the schematic? Can you repeat the ways I have to do it? In our personal & professional life, while talking to someone, we all have situations when we dont clearly understand what the other person is saying. If it's not the subject that's not being understood, but the explanation of it (that is, the misunderstanding is in the delivery), "could you rephrase that?" . However, if you dont understand them, you should ask them to clarify. Lets move on. Doctor: Oh, sure. I snickered, thinking that Janet had come around so soon. For many people, asking for clarification is incredibly embarrassing, while others may find themselves disrupting the flow of the conversation in an attempt to clarify a statement only to receive scorn from those around them. If its a simple item, pick up the phone and call. "Thank you for getting back to me so quickly". When you need to be a little more authoritative in your professional emails, whether thats to set boundaries or correct instructions that were wrong, just to be clear is perfect for those situations where you want to be straightforward and concise. If someone orders you or gives instructionsto do something, its essential to fully understand what they say. Looking for clarification? Well learn some expressions to ask for clarification on someones questions. Q&A Answertion. In such a business situation I would offer my business card and politely ask: "Do you have a card I could have?" Messaging your boss or manager is slightly different from the formal format we use above. Monitoring your tone of voice is a key element of learning to ask for clarification politely. Can you clarify some details for me, please? Always keep in mind that the other person is not bound to clarify things again for you. Asking for clarification email to boss sample If you can't find it on our listing of the best email writing tools, you won't need it. Your assistance will go a long way in helping to resolve [issue]. Asking somebody to clarify something implies that you understand the broad strokes but want more detail about a particular topic. Ultimately, who should be responsible for completing. Could I ask for clarification on? . Using this phrase, you can include all the instructions youve been given and make sure they are correct. Thank you! Similarly, we live in a fairly distracting world where a variety of daily concerns coupled with the endless distractions present in any environment impede our already strained processing capabilities. So that we can action your request promptly, could you please provide some more context and clarification around this? Now pretend I don't know anything about how that works. Use a call to action to clarify the next steps. Grammarly stands with our friends, colleagues, and family in Ukraine, and with all people of Ukraine. Would you prefer if we go with approach A or B in this situation? Have you wanted me to send the emails first, then attend the meeting? ?" DeFrank." Each intonation will convey very different messages. "That sounds really good. If you've been asked to clarify some details, this clarification email reply sample provides a straightforward template to follow. Use this template to diplomatically seek clarification whenever you get one of these rambly, not-exactly-sure-of-what-this-means email. One example is when you are presented with new content that you havent had a chance to review prior to a presentation or conversation. The phrase can you elaborate is a great alternative for when you want to ask for clarification. I appreciate your detailed explanation, however, I am unclear about which approach we should follow. WebHow to Ask for Clarification Politely 1. WebAsking for Clarification. This sample clarification email to a client will help you get the details and data you need positively and professionally. Lets take a look at A good way is to summarize what you have understood and didnt. Next, state your current understanding of the situation. Thank you for explaining the question to me. ". English Language & Usage Stack Exchange is a question and answer site for linguists, etymologists, and serious English language enthusiasts. ?" Once again, clarification would be necessary. This article will introduce you to some pointers on how to request clarification via email. Whether you are in a formal or informal situation, politeness is the key to a good conversation. Katie Holmes is a senior author at everyday-courtesy.com with over 15 years of experience in marketing and psychology. Sometimes, even though were confused, it is simply because we have not been informed of all of the information that is being presented. Can/Would/Could you be a bit/little more specific, please? [2]. ask for clarification Its highly likely you'll need to clarify details with a client at some stage. Just to clarify can be a phrase some view as intimidating, as they may feel you are doubting them or acting as though you are above them. As AI is developing and being used in different sectors, writers are also using them to avoid unexpected grammatical errors or typos. Review the information to see if you missed something. Here's an example showing how Flowrite can write a formal request for you from a few instructions: Clarification emails are simple to write as long as you stick to the structure and focus on the outcomes. In English, the respondent would immediately understand that you need more than a simple "yes" or "no" answer. By utilizing the appropriate language and tone, these delicate situations can be navigated smoothly and professionally. Would you please repeat what you said about our new project? I learned that if two players sack cooperatively, each defender gets 0.5 sacks in their statistics. When someone asks you to re-explain a complicated task, your first inclination is probably to say, Wait, what? You should appreciate them and give them complimentsfor doing this favor for you. Its also a great way to allow someone else to add more information they may have forgotten. Respond To A Confusing Email: An Email Template In the next section of the email, you want to clearly outline your goals, any important deadlines, and next steps. You see! You'll learn how to structure email clarifications, what to include, and see how it works with 9 examples and a template. Practice the mechanics: Many of the mechanics youll encounter in a raid can also be found in other activities. Useful English Phrases for Discussion and Debate. Whether you want to clarify something for someone or you want clarification yourself, just to be clear is a great phrase to use when giving or receiving information. Im not quite clear on a few things and I want to make sure were on the same page. In most cases, you can save face by solving your own problem without asking a question to clarify. Will you be a bit more specific about your experiences? Asking somebody to explain something implies that you don't know anything about the topic and want the person to teach you. What I meant was. You have been successfully subscribed to the Grammarly blog. I dont quite catch what you said. You could go with something like: "Hello Bob, from your answer I couldn't understand what you want me to do; I have 2 options, X and Y, could you please be more clear about which one you want me to use?" Are there tables of wastage rates for different fruit and veg? Show enthusiasm for the position. ", Another way to ask for clarification is to let the other person know that you didn't understand them. ask for clarification Sorry, but I didnt quite catch your statement. How legitimate is the phrase "from which one to choose"? Learn more about Stack Overflow the company, and our products. Would it be possible for me to hear from you about this again? Thanks for the effort you made to explain it again. May I request you share your queries again? A salutation followed by the hiring manager's name is common. How can I ask, "Why did you send me this link?" If you need extra information from a candidate, this clarification email after an interview provides the ideal structure. Will you please explain the question to me? Tannia is a very authentic person and is able to provide clients powerful and versatile communication tools that can be employed in daily conversations, in negotiations or in meetings. Below is an example of how to use do I understand professionally. Ask a question. Of course, that's a distinction that can probably be blurred depending on exactly how you're using the words, but it might be useful to understand that they don't mean exactly the same thing. Can you rephrase the instructions, please? Start with a polite greeting It's polite to start written correspondence with a greeting. The meaning of both phrases is the same and used interchangeably. Depending on the audience and the topic, you can also ask for clarification by simply asking a question, such as: Why is the hypotenuse important for a triangle?. Be polite while asking. how to politely and natively reply an email and ask question, Looking for a word attributing the state of revealing the past. May I request further clarification of instruction number 5? Should You Be Home When Contractors Are Working. politely ask It gives you an easy way to state what you mean, directly letting everyone know you are sharing pertinent information. If you're reading this post, you probably want to improve your English conversation skills, and the best way to do that is by having actual conversations. Sometimes there can be misunderstandings about dates and times for meetings and appointments. Im not sure, but did you suggest updating the software? Im glad that you specifically explained the issue. Tips Start with Dear and the persons title and name. If you are in a situation where you are being given a lot of information that you may not fully understand, using this phrase is a great way to get the information you need without looking like youre completely lost. So what can you say instead? Alexander Stojanovic Here are some examples: What would you like to see as the final deliverable? Thanks, you cared. Using phrases such as Im sorry or Excuse me when asking for clarification indicates a participatory tone that simply seeks better understanding. Say that you didnt understand rather than saying that the other person could not clarify it. Before you do, ask yourself why you think the authors did not provide enough details. How to Write a Thank You Email for a Salary Increase Admit if you are unsure about what the speaker means. We thoroughly test different courses, books, learning materials, etc., and recommend only the bests. Many in attendance are often grateful that someone asks any clarification questions as they are too embarrassed to ask themselves! Additionally, when asking for clarification, it is not considered polite if you frame your clarification question in a critical tone. Now, here are 9 clarification email samples and a template to show you how to apply these insights. To create a follow-up email, follow these steps: 1. Watch the video: Only 1 percent of our visitors get these 3 grammar questions right 10 Better Ways To Say Thank You For Clarifying In Emails, 11 Better Ways To Say No Worries In Professional Emails, 9 More Polite Ways To Say I Dont Care (Professional), 9 Better Ways to Say Just to Confirm in an Email, 9 Other Ways to Say Im Good At on a Resume, 10 Polite Ways to Say No Visitors after Surgery, 11 Best Ways to Say Im Here for You to a Loved One, 10 Professional Ways to Say I Am Not Feeling Well. Welcome to Grammarhow!We are on a mission to help you become better at English. Learn how to format emails and get your point across in a professional manner by checking out these 6 common email formats. It can help ensure that whatever youre saying does not come across in a way that is not intended. Would you please repeat what you wanted permission for? Start with an explanatory subject line Try to make the subject line of your email clear and self-explanatory. How important it may become at times to ask for clarification. Depending on the nature of your clarification request email, you may want to attach some information, including links, or add attachments. How To Write a Follow-up Email After a Verbal Job Offer Both of them are fine in any conversation of an official nature, but are not exclusively limited to just the two. By clicking Accept all cookies, you agree Stack Exchange can store cookies on your device and disclose information in accordance with our Cookie Policy. Finally, you finish each clarification letter with all the essential details and a suitable sign-off. If the instructions someone sends you are about as clear as furniture assembly instructions written in something other than your native language, youll need to ask for help. Youve explained the situation and asked for clarification so that you can solve a problem. WebShe knocked on the door politely and announced, "Mr.Lyman, its Lind." The second makes you sound more informed. Is it possible to rotate a window 90 degrees if it has the same length and width? don't understand in English If it's critical you get a response, you can offer to follow up. Regardless of the situation: informal, semi-formal, or formal, you are expected to be polite in your choice of words, voice tone, and body language whenever you ask for permission. Have you requested to send me the MS Word file or the PDF? This allows the presenter to complete his or her thought so that you are completely informed. Closed questions always lead to a yes or no answer, and hence, gather limited information. Needing clarification is not a bad thing, and understanding Congratulations on getting a job offer! In doing so, you will be perceived as non-accusatory and therefore, not threatening. How to Ask for Permission Politely in English When someone asks for permissionfor something from you, you may not always listen to them appropriately. When someone makes any requeststo you to do something, you need to understand what precisely the person is asking from you. There are many situations where you might find yourself needing to ask for clarification. WebRule #1: Start by asking for permission to chime in. Can you repeat it? Do not give orders or blackmail your colleagues. The difference between just to clarify and just for clarification is fairly small. Your new game-changing quick reference tool is just a click away. It appears there has been a breakdown in communication. It makes the phrase sound a little bit softer and a little more polite.