If you are using the computer, select the issuing authority form the drop-down menu. Any inconsistency could imply discrimination. Transform open enrollment and simplify the complexity of benefits admin. Control costs and make every dollar count with reporting. The second Document # Line in Section 2 under List A is used only for additional information relating to international employees. Entering the visa number is optional. Address the varying challenges of women and together be a champion for business growth. Yes, they have the authority to suspend a license. Yes. Initially a short-term measure, this change has since been extended through the end of July 2023. Does your company use E-Verify? You may verify new hires who were hired on the date that you enrolled. Using a remote company representative, a trusted agent or lawyer, Allowing two remote employees to verify each others documents, Inviting remote employees for on-site training, For 1-9 paperwork violations in 2022, the penalties range, Missing Social Security number (if using E-Verify), List A (Documents that establish both identity and employer authorization), List B (Documents that establish identity), List C (Documents that establish employment authorization), Examine acceptable document(s) that establish the employees identity and employment eligibility, Not accept expired documents (although soon to be expiring documents are OK). A card that includes any of the following restrictions is not an acceptable List C document: Form I-94, in combination with Form I-20 is an acceptable List C #7 document. Are you keeping up with I-9 compliance requirements? If re-verification is required and an employer doesnt do so, then they are knowingly employing an undocumented worker. The information required includes the document(s) title; issuing authority; document number and expiration date, if any. When is an employee required to use "N/A" in Section 1? You should scan or digitally photograph the document and return the image to us for matching. Driver's License issued by a Canadian Government Authority Province or Territory from which the driver's license was issued (Ex: Ontario, Alberta, etc.) View our product demos to get a deeper dive into the technology. Employers may not specify what documents an employee must submit. LIST B & C: o For a driver's license, the issuing authority is the state where the driver's license was See pages 28-29 of the Handbook for Employers (M-274) (PDF): Instructions for Completing Form I-9 for more information. Verify I-9 LLC. This tends to come up only with New York driver's licenses, so I am going answer assuming you are in New York. Todays Date Enter the date you reviewed the form for accuracy and completed Section 2. Regardless of requirements, its always recommended to retain supporting documentation. Enter the document(s) presented to you The employee is obligated under the law to present his/her original unexpired documents to show his/her identity and employment authorization in person within three business days of the employees employment start date. The visa number, also called a visa foil number, is a red number printed on the bottom right side of the document. L. No. An employer that made multiple errors in Section 2 or 3 of the form may redo the section(s) containing the errors on a new Form I-9, and attach it to the previously completed form. Citizenship and Immigration Services website. Initial and date the correction or omitted information next to the employees initials. The document number is an 8 or 10 digit alphanumeric number found either on the back of the license or lower right hand corner (depending on the year of your license). The best way to correct the error is to have the employee: Draw a line through the incorrect information; Enter the correct or omitted information; and. Read these case studies to see why. If Section 2 is not signed by the individual who reviewed the documents, Form I-9 is not complete. Note: A foreign entrepreneur paroled under the International Entrepreneur Rule Program is authorized employment incident to the grant of parole. No entry should be made in List A column. Gather and convert employee feedback into real insights. Do you train employer representatives on completing I-9 forms? If you are a AAA member, you may visit a AAA office to renew your driver's . The examples below are of properly completed I-9s in an effort to maintain I-9 compliance. Document Title Enter the title of the List C document or receipt in this field. You did not accept any documents that are photocopied, faxed, emailed or loaded from a smartphone. similarly all state has a Office from where ur passport gets printed after a clear Rep. Are election judges and poll workers exempt from completing Forms I-9 in accordance with U.S. Department of Justice memo dated Feb 18, 1988 signed by John R. Schroeder? (In some states, this may be legally required). Payroll Form I-9 Section 2 Instructions. The F-1 student's Form I-20 bears the latest date by which studies are to be completed. For example, if an employee begins work on Monday, the employer should count Tuesday as Day 1 and count 90 days to determine the validity period of the receipt. When prompted to select which List B and C documents the employee presented, select "Driver's license or ID card issued by a U.S. state or outlying possession" when an employee has presented a U.S . How often you should complete an audit depends mostly on your company size. Were growing and want to hear from you. Last Reviewed/Updated: 07/06/2021 Was this page helpful? There is also a calendar that will display when you click on the drop-down menu in the Expiration Date fields (see in List C example below). The payroll system you select is an important decision for your business. Since its creation in 1986, new I-9 forms tend to be issued every several years. If you are using the computer, select the issuing authority form the drop-down menu. A card that includes any of the following restrictions is not an acceptable List C document: Frequently Asked Questions: I-9 Compliance, Verify Completed Form I-9 and Original Documents, Complete Form I-9 for Employment Eligibility Verification, Employment Eligibility Verification (I-9) Compliance, I-9 Employment Eligibility Verification Form Paper Version, Remote Hire Authorized Agent Instruction Sheet, Request New or Change Existing Expenditure Type Codes, Request New or Change Existing Object Codes, Signature Versus Financial Approval Authority, Authority to Create Financial Transactions, Authority to View or Access Financial Data, Grant or Update Financial Authority Assignments, Delegate or Share Oracle Approval Worklist, Setting Up a New Supplier or Visitor Payee, Managing the Supplier Relationship and Record, Intermediate Sanctions for Paying Disqualified Persons, Payroll for Foreign Non-Resident Employees, Payroll for Employees Working Outside of California, Managing Aging and Outstanding Expense Transactions, Account Balance Reconciliation Attestation, Issuing Refunds to Credit and Debit Cards, Topic Overview: Verify Eligibility for Employment (I-9), consult with the I-9 Compliance Specialist, See the example of a completed Section 1 of Form I-9, See the example of a completed Section 2 of Form I-9, About Financial Management Services (FMS), Start by selecting the citizenship or U.S. employment-authorized immigration status indicated by the employee, Select Section 1 and/or Section 2 to see the examples of a completed Form I-9. Document Number Enter the List A document or receipt document number. Is an expired Permanent Resident Card with a valid sticker on the back extending the expiration date considered a valid List A document? We use almost every bit of information from the form to complete the verification. What is my responsibility concerning the authenticity of document(s) presented to me? Gunzenhausen (German pronunciation: [ntsnhazn] (); Bavarian: Gunzenhausn) is a town in the Weienburg-Gunzenhausen district, in Bavaria, Germany.It is situated on the river Altmhl, 19 kilometres (12 mi) northwest of Weienburg in Bayern, and 45 kilometres (28 mi) southwest of Nuremberg.Gunzenhausen is a nationally recognized recreation area. See how were taking the right STEP toward inclusion and belonging. Section 2 List. Learn more about our product bundles, cost per employee, plans and pricing. For NAU use only. Expired I-9 Form:It is a violation of federal law to verify an employee on an expired form. If you use E-Verify, you should also attach the Work Authorization document. See our vetted tech & services alliances. You may accept a driver's license if it contain a photograph or, if it does not contain a photograph, it includes identifying information such as name, date of birth, gender, height, eye color, and address. Do not complete. An employer should attach an explanation of the changes made to an existing Form I-9 or the reason a new Form I-9 was completed, and sign and date the explanation. Since 2007. Any employees who provided expired List B items were required to provide unexpired documentation by July 31, 2022. Attract top talent, develop employees, and make better decisions with actionable data. A citizen of the United States. Submit the new hire for verification at that time. PHA+Q2hlY2sgeW91ciBpbmJveCBmb3IgYW4gZW1haWwgY29uZmlybWluZyB5b3VyIHN1YnNjcmlwdGlvbi4gRW5qb3khPC9wPg==, I-9 Compliance FAQs: Everything You Need to Know for 2023, recent Paycor webinar on Form I-9 compliance, U.S. Reduce risk, save time, and simplify compliance management. If you enter document information in List C column, you must enter document information in the List B column as well. A U.S. visa number, circled below, usually contains eight numeric characters. A good alternative is scanning the form and sending it as an email attachment to forms@verifyi9.com. [15] 4 Add the date the employee began. Citizenship and Immigration Services (USCIS) issues to certain qualifying foreign nationals to work in the United States. The employer should complete a fresh I-9 with the new documents and attach it to the old Form I-9 , with a signed and dated explanation. Who is in charge of your Form I-9 Retention Policy? They are the issuing authority and responsible for issuing a license. What do I put for issuing authority? Section 2 is a review of the documents the employee presents and must be signed. tony dokoupil ex wife the bachelorette. Issuing authority refers to any government agency or office that has the power to issue a specific official document. Missing Permanent Resident Card or Employment Authorization Document Number: In addition to the Alien Number, the Permanent Resident Card Document Number or Employer Authorization Document Number is also required for verification. You should ensure that all fields name, date of birth, Social Security number, etc. are completed. We are an Employer Agent of the E-Verify program. This page was not helpful because the content: Questions and Answers Related to COVID-19, Completing Section 1, Employee Information and Attestation, Completing Section 2, Employer Review and Attestation, Completing Section 3, Reverification and Rehires, Form I-9, Employment Eligibility Verification, Driver's License or ID card issued by a U.S. state or outlying possession, Citizens of the Republic of Marshall Islands, the Federated States of Micronesia, or the Republic of Palau admitted under a Compact of Free Association. Paycors HR software modernizes every aspect of people management, which saves leaders time and gives them the powerful analytics they need to build winning teams. Join us at our exclusive partner conference. Is everyone aware that there is zero tolerance for the employment of individuals who cannot comply with work authorization rules. Enter N/A if there is no expiration date. If you are using a computer to complete the form, you can click on the drop-down menu to select List B document and when you click on the same drop-down menu, the embedded USCIS instructions will display. If the document(s) do not reasonably appear on their face to be genuine or to relate to the person presenting them, you must not accept them. The preparer or translator should: Make the correction or note the omitted information or help the employee make the correction or note the omitted information. U.S. Passport or U.S. Passport Card . Paycor delivers deep product functionality, standard integrations, and certified expertise in sales and service to meet the needs of the industries and organizations we serve. There are three lists of documents. However, only employers in Puerto Rico may use the Spanish version to meet the verification and retention requirements of the law. When you hire a new employee, they need to fill out an I-9 in order for you to run payroll. Share sensitive information only on official, secure websites. Form I-797C, Notice of Action, which is mailed to the employee by USCIS is an acceptable receipt to acknowledge that an application for a replacement EAD has been submitted. State from which the Identification Card was issued (Ex: State of Florida, State of Massachusetts, State of Hawaii, etc.) A Permanent Resident Card with a USCIS-issued sticker extending its validity is a List A document and acceptable for Form I-9. Ideally, youll want to hire an immigration attorney or trained specialist to conduct your audit. Is an F-1 student's Form I-20 information required for Form I-9 when he/she is participating in on-campus employment? Enter the visa number exactly as it appears on the document. During the reverification process, can an employee reuse the same work authorization document they originally presented as a List A or C document, as long as it is still valid? First Name of the Employer or Authorized Representative Enter your full legal first name. An action plan to help you achieve HR excellence based on Paycors proprietary data and research. E-Verify electronically compares information the employer enters from Form I-9 to records available to the Social Security Administration and the U.S. Department of Homeland Security. Document Number Enter the List C document or receipt document number. How often do you conduct internal audits? Then the Warning message #2 will appear letting you know that you must print Section 2. Here is a quick reference for common documents: U.S. Passport. Get familiar with the following lists of acceptable documents: Frequent mistakes found in I-9 form Section 2 include: Section 3 is also the responsibility of the employer and relates to re-verification of expired documents. Employment Eligibility Document Title. An employee must fill in their: Employers must ensure that employees sign their name and date the form. . Its important to note that, while the form says it expires October 31, 2022, it is still in use until further notice. There is also a calendar that will display when you click on the drop-down menu in the Expiration Date fields. 2023 Paycor, Inc | Refer Paycor | Privacy Policy | 1-800-501-9462 | Date of Hire:In the Certification paragraph just above your signature, you must enter the date that the employee begins work for pay. 231, 302-323 (2005)], which in part sets . If employment authorization is granted in these cases, USCIS issues an Employment Authorization Document (EAD) as evidence of employment authorization. What is the issuing authority of an ID? [PDF] Acceptable Documents and Issuing Authorities For Form I-9 Author: www.consumerdirectwa.com Post date: 14 yesterday Rating: 4 (394 reviews) Highest rating: 5 Low rated: 1 Summary: The instructions state when an employee may use N/A or must use N/A. Also, when clicking on the drop-down menu in the Document Title in each of the columns, the embedded USCIS instructions will display. Does this card need to be reverified? Share sensitive information only on official, secure websites. This section asks employees if they are a U.S. citizen and whether they are authorized to work in the country. In arecent Paycor webinar on Form I-9 compliance,HR = expert Becky Becker gave attendees great insights into the risks facing employers who dont pay enough attention to their employment eligibility verification obligations. Our team of experienced sales professionals are a phone call away. All relevant fields of the form must be fully completed and the document's submissionaccurately recorded. If your employee is under Age 18, please submit a work permit, HS diplomaor Stanford IDin addition to the Form I-9 documentsto remain in compliance. Its time to be agents of change. When normal operations resume, employees who were. Verify I-9 LLC ("Verifyi9") is an E-Verify Employer Agent, Remote Form I-9 Verifier, Form I-9 Auditor and Consultant. Review, reimburse, and report on employee expenses in one location. The U.S. Department of State issues U.S. visas to citizens of foreign countries who seek to enter the United States. If an employer fails to make a copy of a List A document (subject to photo match) and they identify this error during a self-audit, what should the employer do if the document is no longer available to copy? The Role Of An Issuing Authority There are two issuing authorities: the Ministry of Foreign Affairs, Ministry of Interiors, Mayor's Office, Immigration Department, etc., which verify documents and issue passports or travel documents directly to their citizens. Does your company retain supporting documentation? You may leave the section blank or you may use this space to notate any additional information required for Form I-9 such as: Certification section it is imperative that you follow these last part of the instructions very carefully to prevent any liability for errors made on the Form I-9. Who is an issuing authority? On an EAD, the Card # is on the front. Some List A documents (or acceptable document receipt) are combination of documents that must be presented together to be considered a List A document, such as a foreign passport together with Form I-94 containing an endorsement of the aliens nonimmigrant status. The system used to generate and store the electronic Form I-9 also must comply with regulations found at 8 CFR 274a.2 (e)-(i). For a drivers license or state identification card (List B), you must include the state of issue and the expiration date. After the retention period has expired you can purge these documents, but make sure to always get a second opinion, so youre never put in the position of having to explain to ICE why you accidentally purged the documents they are asking for. The issuing authority is the specific entity that issued the document or receipt. 3. In March 2020, the Department of Homeland Security relaxed its standards for in-person I-9 verification, due to COVID-19. A photograph must also be taken. You'll need a valid credit card to pay the renewal fee, plus you'll need a printer available to print out your 30-day temporary license. Form I-9, Employment Eligibility Verification, is the key element of E-Verify's web-based employment eligibility verification. See whats new today. What is your policy for working with outside contractors? This information is contained all in the spaces under "List B". The information required includes the document (s) title; issuing authority; document number and expiration date, if any. Form I-9 Acceptable Documents | USCIS Home I-9 Central Form I-9 Acceptable Documents Form I-9 Acceptable Documents Employees must provide documentation to their employers to show their identity and authorization to work. You have physically examined each original unexpired document(s) presented by the employee. Eliminate large down payments and end-of-year surprises. List B identity documents include driver's licenses and state ID cards. *Unrestricted Social Security cards that are acceptable List C documents are only issued to: An official website of the U.S. Department of Homeland Security, An official website of the United States government, To protect your privacy, please do not include any personal information in your feedback.
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